Why I Use Both Trello and Todoist

Yes, I need two productivity tools. But I use them very differently.

Anna Burgess Yang
5 min readNov 22, 2021


Pop art image of two arrows headed in different directions
Image created via Midjourney

A few days ago, Todoist sent me an email informing me that I started using the app nine years ago. I was shocked — in the app world, that seems like an incredibly long time to stick with one product.

Admittedly, I haven't been a consistent user. There were a few years where I likely did not log in at all. Yet, I always found that I came back to Todoist when I felt like I didn't have a good handle on my to-do list, and now I've been a very consistent daily user for almost a year.

What changed? A few things actually. For a very long time, I was working a job where I still used Outlook, even though emails were running through GSuite. I used the Outlook Tasks feature to keep track of everything because it was so easy to create tasks from emails.

Then I left that job in early 2021. My new job relied on Slack for a lot of communication — including client communication. In addition to a role as a content marketing manager with many due dates to keep track of, I also took on some freelance writing.

Yet while Todoist is amazing, it's not my only tool to keep track of my life. I also use Trello. I've always been of the mindset that I'll use more than one tool to get something done, as long as I don't feel like I'm duplicating my effort. And I have distinct reasons for using both Todoist and Trello.

Trello is for planning out projects.

I write in a lot of places: here on Medium, Substack, LinkedIn, my blog, plus my various social profiles like Twitter and Instagram. Plus I occasionally pitch publications to contribute a guest post. Because I try to be consistent with writing, I plan out my content in Trello.

I have lists for each of my different platforms and then within the lists, I create cards for writing ideas. Within those cards, I may include links to sources, a quote, or some quick notes to myself.



Anna Burgess Yang

Productivity geek + solopreneur with niche expertise. #5amwritersclub frequent flyer. • https://start.annabyang.com/